2012 June

Minutes, June 6th, 2012 - 7:00 p.m. Chinook Eagles Club

Current Agenda reads as follows:
Report on Signs Outside of Town - Committee - Chuck Hewitt/Kelcey Diemert/Max Hofeldt
Visitors Center - Heather DePriest/Larry Surber
CTEP - Keith Hanson/Heather DePriest
Chamber Office Sign - Heather DePriest
Fundraiser Raffle - Heather DePriest
Sugarbeet Festival Planning 2012 - Rita Surber
Montana Chamber Choices - Heather

Larry Surber
Nancy Diemert
Jennifer Hellman
Max Hofeldt
Rita Surber
Heather DePriest
Kelcey Diemert


Minutes were read and approved.


Chinook Eagles Fireworks Fund - Mike Inman inquired with Heather on whether or not the Chamber would be willing to donate money towards the Fireworks.  He indicated that the group lost almost $1500 last year on the fireworks and that they are going to organizations to see if they would be willing to help out.  Heather moved to donate $250 to the Eagles for the Fireworks Fund and Jenn 2nd.  Motion passed.

Russell Country - Gayle Fisher wrote to the Chamber and indicated that Larry Surber and Max Hofeldt’s terms on the Russell Country Board are expiring June 30th.  The term previously held by Chuck Hewitt has been vacated.  She asked if we would send her our recommendations on who to be on the board.  Nancy Diemert indicated she would be interested in sitting on the board and Max said he would like to fulfill another term.  We also discussed that filling Chuck’s position from another community in Blaine County would be awesome - so, we are going to try and find someone from Harlem or Turner…  Heather will email Gayle the suggestions. 

Montana Chamber Choices - It was discussed to offer it as long as we don’t need to facilitate any of the policies and as long as our affiliation as a Chamber will suffice.  Heather will find out and report at the next meeting.

Fundraiser Raffle - The tickets have been created and sent to the printers, hopefully will be done soon.  We have bids on lawnmowers from Rainbow and Ace Hardware and bids from Gretchan’s Getaways for the travel package.  We decided to vote on where to purchase the lawnmower should the recipient choose that prize.      Max moved to price out a 44” mower and decide when the recipient chooses the prize, and Jenn 2nd.

Bear Paw Battlefield - Heather wrote the letter to the Park Service 6/19/2012 to find out the status of the EAS.

Memberships - It was discussed to contact Marcia Morse about becoming a member of the Chamber.  Someone will contact her about it.

Tables and Chairs - Max moved and Nancy 2nd to purchase the graphics for the trailer.  Heather ordered 6/18/2012 from Floren’s.  The table and chair agreement was revised and read at this meeting - it was approved to use the revised version from now on.  Heather also drew up a key for the trailer showing where things should properly be placed.  It will be installed in the trailer soon along with a plastic folder and some agreements and a pen.  It was also decided that the officers get use of the tables and chairs for free as a “fringe benefit.”


Sugarbeet Festival 2012 - September 21st and 22nd, 2012 - Blaine County’s 100th Anniversary is the theme of this years festival.  Rita reported that they style show will be handled by Sue Reid and Paulette Cronk has agreed to help as will.  We are hoping to bring in the old time photos and Chuck and Deb Davies will be helping with the Parade of Homes.  The cost is $5 per person to ride the bus.  There were suggestions of Mackenzie’s, Burkhartsmeyers, Rasmussens and also possibly some farmhouses.  Scheduled so far is:
Fun Run
Kids Games
Dinner - Nancy will be handling.
Courthouse Tour
Car Show - Cruisers (Gary Anderson suggested a category of “Best Original”)
Story Time at the Library
Sugarbeet Growing Contest

Rita brought some ideas to the table for this year:  Quilt Show, Historical Storytelling in the Evening, Old Fashioned Photos, Hands on History (6 activities for 50 kids - $500).
Rita also requested that the vendor fee be waived, one for each town or community so they can sell items as a fundraiser for their town, etc.   It was approved.
Rita had an idea of putting advertisements in Grocery Saks at the store, agreed to do so.
The Chamber discussed our T-shirts for the festival and decided to keep the 2 different shirt designs.
Heather will work on designing a vintage poster for the festival and work with Rita on it.
Rita will report on the Festival progress at the next meeting.

Visitors Center
Sunday, June 3rd Larry and Rita cleaned at the visitors center and prepared for the installation of the cabinet to be installed.   Larry reported that Ron Dalton indicated he was starting on the project the week of the 6th of June.  Progress reports will be given at next meeting.

Floren’s presented a bid of $3400 for the 1st sign and $2900 for the 2nd if done together; if not they would be $3400 each.  It was discussed to see if they would be willing to hold that quote until September so we can do both of them at the same time when we can afford it.  Heather will contact them and ask if they will honor the bids until then.

Heather finalized the letter and mailed to the business 6/19/2012.

Treasurers Report:
Operating $3154.53
Tables and Chairs $592.35
Sugarbeet Festival $63.74
Christmas Lights Savings $20
Christmas Light $24.97

Meeting adjourned at 9:11 p.m.
Next meeting is scheduled for Thursday, June 28th at the Chamber Office - 7 p.m.


Grant Writing - Bridgette will get in touch with Heather once she is done with School.

Festival of Trees - Ambulance Crew was suggested for this years fundraiser group - it was agreed upon to table until the Festival gets closer.

- Colleen had brought a photograph of a large sugarbeet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.

Notary Training
- Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.

Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitors center/rest area to place it at.

Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.

Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing a training in our area.

American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.

Fran Hodgson sent Heather a link in July that showcased CutBank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.

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