2012 July

Minutes, June 28th, 2012 - 7:00 p.m. Chamber Office

Current Agenda reads as follows:
Signs Outside of Town - Committee - Chuck Hewitt/Kelcey Diemert/Max Hofeldt
Visitors Center - Heather DePriest/Larry Surber
CTEP - Keith Hanson/Heather DePriest
Chamber Office Sign - Heather DePriest
Fundraiser Raffle - Heather DePriest
Sugarbeet Festival Planning 2012 - Rita Surber
Montana Chamber Choices - Heather DePriest
Russell County Board of Directors - Larry Surber
Bear Paw Battlefield - Heather DePriest
Memberships - Max Hofeldt
Tables and Chairs  - Larry Surber
New Businesses in Town - Heather DePriest
Fairgrounds Improvements - Heather DePriest
Treasurers Report - Jennifer Hellman

Larry Surber
Heather DePriest
Jennifer Hellman
Rita Surber
Frank Pehrson
Val Frank
Jay Eslick
Max Hofeldt

Justin Simenson
Wylee Simenson
Wacee Simenson
Max Hofeldt’s Grandson

Minutes were read and approved with the following corrections:  CTEP Letter was mailed June 26th, 2012; there was $2,800 in Operating and $790 in Tables and Chairs.


Chinook Eagles Fireworks Fund - $250 was donated to the fund.  A photo was taken with the President of the Eagles - Ben Parsons at Jay/Heather/Jenn.

Russell Country - Heather inquired with Don Richman of Harlem to see if he would be interested in filling the position - Don declined this term but said he may be interested next time the position opens.  Any suggestions for filling the Eastern Blaine County area are welcomed.  Shauna Billmayer from Turner was a suggestion as well. 

Montana Chamber Choices - Heather spoke with Crystal at HUB International and she indicated we do need to be a member of the Montana Chamber to offer this, therefore we will not be offering this service.

Fundraiser Raffle - Tickets are done and printed - distributed at the meeting.  It was discussed to send some to Turner to the bar, Heather will handle.  We just need to sell away with the tickets folks - and get some good income in on them this year!  Heather will create the schedule for the Fair Booth to sell tickets at.

Bear Paw Battlefield - Heather wrote the letter to the Park Service 6/19/2012 to find out the status of the EAS.

Memberships - It was discussed to contact Marcia Morse about becoming a member of the Chamber.  Someone will contact her about it.  Max was wondering where all the plaques were - Jennifer will get Max an updated membership list.

Tables and Chairs - The trailer graphics were ordered from Florens, we will be installing them in the next month.  It was discussed to place a sign in the trailer indicating that the Chairs must remain clean or your deposit will not be returned.  Heather will create the sign.  Max moved to use the table and chair fund to pay for the sign from Floren’s, Jenn 2nd.  Approved as stood.   Max moved to create a new cover for the sign for this years sales and Frank 2nd.  Heather will handle.

New Businesses - There have been several requests for locations for new businesses in Chinook.  Heather has been working with those individuals to try and help find locations as well as the Realtors.

Fairgrounds - It was discussed that the chamber would like to work with the Fairboard to help improve the grounds by planting grass and trees and a drainage system.  Heather spoke with Susie Berger about it and she said that the FSA Office is working with George Ortner on creating a plan to use for the drainage system.  It was tabled at the time until the plan is in place.

Bear Paw Roundup Report - Justin Simenson reported on the progress of the roundup this year and said that he felt that they had a very successful event.  He also reported that they were hoping to continue the event again next year.


Sugarbeet Festival 2012 - September 21st and 22nd, 2012 - Blaine County’s 100th Anniversary is the theme of this years festival.  Rita reported that they style show will be handled by Sue Reid and Paulette Cronk has agreed to help as will.  We are hoping to bring in the old time photos and Chuck and Deb Davies will be helping with the Parade of Homes.  The cost is $5 per person to ride the bus.  There were suggestions of Mackenzie’s, Burkhartsmeyers, Rasmussens and also possibly some farmhouses.  Scheduled so far is:
Fun Run
Kids Games
Dinner - Nancy will be handling.
Courthouse Tour
Car Show - Cruisers (Gary Anderson suggested a category of “Best Original”)
Story Time at the Library
Sugarbeet Growing Contest

Rita brought some ideas to the table for this year:  Quilt Show, Historical Storytelling in the Evening, Old Fashioned Photos, Hands on History (6 activities for 50 kids - $500).
Rita also requested that the vendor fee be waived, one for each town or community so they can sell items as a fundraiser for their town, etc.   It was approved.
Rita had an idea of putting advertisements in Grocery Saks at the store, agreed to do so.
The Chamber discussed our T-shirts for the festival and decided to keep the 2 different shirt designs.
Heather will work on designing a vintage poster for the festival and work with Rita on it.
Library has been reserved, Rita has been working on Sponsors and Heather will work on a T-Shirt Design.
Rita will report on the Festival progress at the next meeting.

Visitors Center
Ron Dalton has been working on the Built In Cabinet for the Chamber Office.  A report will be given at the next meeting.

This has been tabled until fall 2012.

The letter was sent - responses have been coming in.

Clean Up Days - Rita Langford facilitated Clean-Up Days on June 29th and 30th and July 1st - Thank you to Rita for organizing this.

Treasurers Report:
Operating $3154.80
Tables and Chairs $829.85
Sugarbeet Festival $63.74
Christmas Lights Savings $20
Christmas Light $24.97

Meeting adjourned at 9:20 p.m.
Next meeting is scheduled for Thursday, August 9th  at the Pastime Lounge - 7 p.m.


Grant Writing - Bridgette will get in touch with Heather once she is done with School.

Festival of Trees - Ambulance Crew was suggested for this years fundraiser group - it was agreed upon to table until the Festival gets closer.

- Colleen had brought a photograph of a large sugarbeet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.

Notary Training
- Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.

Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitors center/rest area to place it at.

Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.

Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing a training in our area.

American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.

Fran Hodgson sent Heather a link in July that showcased CutBank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.

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