2012 December

Minutes December 14th, 2012  - Pastime Lounge - 7 p.m.

Current Agenda reads as follows:

Signs Outside of Town - Committee - Chuck Hewitt/Kelcey Diemert/Max Hofeldt
CTEP - Keith Hanson/Heather DePriest
Fundraiser Raffle - Heather DePriest
Russell County Board of Directors - Larry Surber
Bear Paw Battlefield - Heather DePriest
2013 Memberships - Max Hofeldt
Fairgrounds Improvements - Heather DePriest
Treasurers Report - Jennifer Hellman
New Garbage Cans (In Front of Eagles - Need 2 More)
Sugarbeet Stencil from CHS Ag Class (Robin Jirovsky) - Heather DePriest
Annual Banquet

Heather DePriest
Larry Surber
Jennifer Hellman
Nancy Diemert
Frank Pehrson
Bruce Butcher


Minutes were read and approved.  Nancy Moved.


Visitors Center
Our next meeting will be at the Chamber Office so we can clean and get it prepared for spring.

The signage has been tabled still since the input we received from Krystal Steinmetz regarding CTEP.  Heather will work directly with Krystal on this project.

Nothing at this time - it is in the engineer’s hands.  Heather will report at the next meeting of any changes.

Central Montana - Larry has not spoke with anyone at this time.

Fundraiser Raffle - So far, we have sold $5,400 worth of tickets.  Frank Pehrson will speak with Don Ranstrom about the drawing time and when it should be drawn for based upon what is stated on the printing of the tickets.  We decided to draw at least before January 1st, 2012.

Bear Paw Battlefield - No information at this time.

Ad in “Russell Country” - Now Central Montana - Heather presented the design to the board for approval - suggestions were made and Heather will revamp the ad and send it to Russell Country.

Memberships - Max will contact the remaining stragglers on our list that have not re-joined again this year.   Heather will inquire to find out if he has done that.  It was noted that Master Sports did not join even though we discussed that with them before ordering the festival shirts.

New Businesses - No progress on the new businesses at this time.

Fairgrounds -It was discussed that proper drainage, sloping and landscaping with trees, grass and vegetation would make our fairgrounds look fabulous.  It was also discussed on what the status of the Fairgrounds improvements are.  Heather will inquire with Susie Berger.

Parade of Lights/Festival of Trees -  It was discussed that the Parade of Lights was a success (17 floats) and 12 trees.  It was discussed to possibly make the Festival of Trees a stand-alone event instead of incorporating it with the Parade of Lights.  Tabled until next fall.


Window Clings
- Heather found some prices on some cheap window clings, but the minimum order is 250 so we decided to just print little things up and have them laminated and take around to the businesses.  Heather will work on this.

Garbage Cans - Larry & Max will work on finding pricing.

Sandwich Board - We talked about making a few sandwich boards with some plywood - we inquired that maybe the school would be willing to make them if we asked.  Heather will contact Robin about this project as well.

SEGP Grant - We received a letter on 12/13/2012 from the Montana Department of Commerce stating that we were awarded $8,800 for the 2013 Sugarbeet Festival.  Heather presented letter to the group.

Purchasing - It was discussed that we should pay Larry Surber $2,000 towards the trailer.  Heather moved and Nancy 2nd.  Jenn will issue the check after January 2nd.

Annual Banquet - It was discussed that the Annual Banquet will be held on February 2nd, 2012 at the Chinook Eagles Club.  Heather will find out if Poets and Pickers is that weekend.

Officer Nominations - Larry Surber indicated he would be president again unless someone else wanted his position, Nancy Diemert indicated the same, Jennifer Hellman indicated the same, Jay was absent from the meeting and Heather indicated she would be resigning from her position once a replacement has been found.  We are still in need of a reporter if anyone is interested in the position.

Treasurers Report:
BPCU CTEP - $13,8248
FB - Sugarbeet Festival - $240.89
WF - Operating - $8,923.93
WF - Christmas - $669.97
WF - Christmas Savings - $20.00
WF - Sugarbeet Festival - $63.74
WF - Tables and Chairs - $745.36
WF - Water Tower Project - $5.07

Frank moved to accept Treasurer’s Report - Nancy 2nd.

Meeting adjourned at 8:22 pm

Next meeting is scheduled for Wednesday, January 9th at the Chamber Office at 7:00 p.m.


Cell Phone Towers - Fred Langford Property

Grant Writing
- Bridgette will get in touch with Heather once she is done with School.
Grants - Heather brought to the groups attention that there is a couple grants that may be worth looking into - one being Northwest Farm Credit Services Rural Community Grant Program.  Heather has the paperwork if anyone is interested in writing it.

Festival of Trees - Decided to possibly make a stand-alone event with drinks/hoursdoeuvres.

- Colleen had brought a photograph of a large sugarbeet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.

Notary Training
- Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.

Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitors center/rest area to place it at.

Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.

Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing a training in our area.

American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.

Fran Hodgson sent Heather a link in July that showcased CutBank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.

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