Minutes Reading/Approval – Shannon Nissen
Treasurers Report – Jennifer Hellman
Business After Hours
Russ Sugarbeet vinyl for helping out - Jennifer Hellman
Christmas tree from Kathy Shupert Peterson - Jennifer Hellman
Tent price - Larry Surber/Heather DePriest
Sugarbeet Festival Wrap-up - Heather DePriest
License Plate Fundraiser - Heather DePriest
Flashing Lights - Larry Surber
Parade of Lights - Heather DePriest
Festival of Trees - Heather DePriest
Tuesday, September 1st, 6:00 PM at the Mint Bar
Minutes were read and corrections noted. Brandon moved, and Bonnie seconded to approve the minutes.
BPCU SAVINGS $25.44
FB SBF $7,902.31
FB OPERATING $3,210.92
WELLS FARGO OPERATING $1,200 (not accurate)
CHAMBER BUCKS $2,790.00
WF TABLES AND CHAIRS $4,559.12
Jenn presented the bills to be paid. Bonnie moved, and Brandon seconded to pay the bills.
Fairgrounds – There is nothing new at this time.
CTEP – Some businesses dropped out to stay on budget. Supposed to be done in the fall
Weed Spraying – Done until next spring.
Verploegen Thank You – It was decided that a thank you would be put in the paper at the last meeting, but it was not done. Heather will put a thank you in the paper.
Building on Main St. – The building has at least one coat of paint, but it is not finished. The contract is for $350/month paid to July. The Eagles is hoping for a long term relationship. It would be nice to have someone at the building during the day.
Rad's Deli Welcoming – Rad's Deli was welcomed to the area by the Chamber.
Business After Hours –Ramblin' Rose Saloon and Tymbuk 2 Café is hosting September's Business After Hours next week. Everything should be ready.
Flashing Lights –People are driving too fast through town. Larry is calling the state this week to discuss the possibility of putting up flashing lights.
State 4-H –District 2 4-H counties are hosting the State Leaders Forum in Havre on October 2nd - 4th. They would like to include information about the area in registration packets. Shannon will give them some Chinook brochures.
Fundraiser Idea –Heather brought an example of the sugarbeet vinyls to sell as a fundraiser. She also priced out 4"x4" magnets at $2.24 each. The magnets could sell for $5. Shannon moved, and Bonnie seconded for Heather to make 100 magnets.
SBF – We need to get signs to put up on either side of town. There will be no bucket rides - we need to put a notice on Facebook and on the news ticker. The sugarbeets are coming. Heather will call Rhonda about the T-shirts for the fun run. The fire trucks are normally at the end of the parade (they scare the horses), but the fire department wants to put them throughout the parade because they will be taking donations for MDA. This should be fine, but the trucks will not be allowed to use their horns or sirens.
Vendor Refund –White Sulfur Springs can't come and wants a refund. Normally, the vendor fees are non-refundable, but since they paid in full early, we would like to work with them. Bonnie moved, and Mitzi seconded to refund this vendor. Heather Huravich overpaid for her vendor spot last year. It was used as a membership, but she is asking for a refund. Mitzi moved, and Sarah seconded to refund her.
MDA –The Muscular Dystrophy Association would like to do a "fill the boot" drive. They will have 3 firefighters on each side of the truck with a boot during the parade and would like a table to have boots on with the vendors. It was discussed putting this in the paper so that people are ready during the parade, and waiving the fee for a vendor spot. Shannon moved, and Bonnie seconded to waive the fee.
Sponsors –The Sugarbeet Festival sponsors don't get enough attention. Heather proposed having a banner made and displayed for each sponsor. The banners could be hung on the metal crates that are on the sidewalk on Main Street. A 2' x 4' banner would cost about $20. Sarah moved, and Bonnie seconded to have banners made for the sponsors of the Sugarbeet Festival.
The Chamber meetings will be moved to the 2nd Wednesday of the month going forward.
Meeting adjourned at 7:25
Storage Units- We need to find a storage area for the Chamber’s items. Keith will be talking to the City to see how long we can keep them at the Armory.
Sandwich Board – We talked about making a few sandwich boards with some plywood – we inquired that maybe the school would be willing to make them if we asked. Heather will contact Robin about this project as well.
Grant Writing – Bridgette will get in touch with Heather once she is done with School.
Grants – Heather brought to the groups attention that there is a couple grants that may be worth looking into – one being Northwest Farm Credit Services Rural Community Grant Program. Heather has the paperwork if anyone is interested in writing it.
LARGE SUGARBEET STATUE - Colleen had brought a photograph of a large sugar beet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.
Notary Training - Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.
Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitor’s center/rest area to place it at.
Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.
Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing training in our area.
American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.
Fran Hodgson sent Heather a link in July that showcased Cut Bank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.
Signs Outside of town
The signage has been tabled still since the input we received from Krystal Steinmetz regarding CTEP. Heather will work directly with Krystal on this project
Sugarbeet Festival Suggestions
Send Night at the Museum invitations to school on Friday with kids.
Move Night at the Museum to 8:30 or 8:00 p.m. instead of 9:00.
Make sure we talk to Finley's about shutting off lights at the store.
Seating on Main Street - possible bleachers?
When listing sponsors, put the Hi-Line Tavern Association instead of Mint Bar
In 2015, the BBQ served 200 people - should plan for 275ish.
Tables and chairs for people to sit and eat at during the day
Have all of the ribbons, Chamber Bucks, and coins in envelopes with event name, place, etc. before the event.
Have announcers stand separate from live music trailer if possible.
Order vinyl banner for Napa and Hi-Line Tavern Association when ordering banners (also NCMSGA and Cattlewoman).