Minutes Reading/Approval – Shannon Nissen
Treasurers Report – Jennifer Hellman
Business After Hours
Bleachers- Heather DePriest
Festival of Tree- Heather DePriest
Parade of Lights- Bonnie Weber
Number for Floats- Jennifer
Sandwhich Boards- Bonnie Weber
Annual Banquet/After Hours- Jennifer/Heather
Wednesday, November 4th, 2015, 6:00 PM at the Chamber Building
Minutes were read and corrections noted. Larry moved, and Sarah seconded to approve the minutes. Amendment to October minutes - Alliance Church for Sugarbeet Festival - we plugged in but did not use tables and chairs as stated.
BPCU SAVINGS $25.44
FB SBF $15,506.75
FB OPERATING $594.98
WELLS FARGO OPERATING $166.15
CHAMBER BUCKS $4,915.00 (from website)
WF TABLES AND CHAIRS $4,718.12
Jenn presented the bills to be paid. Jenn transferred funds from WF and First Bank operating accounts to help pay for outstanding Chamber Bucks. There is now a payable account used for Gift Certificates to keep it separate from the operating expenses/income. Sarah moved, and Carol seconded to pay the bills.
Fairgrounds – There is nothing new at this time. Heather has not been able to attend a meeting, but will as soon as one is planned.
CTEP – This project is in process. Some spots of the sidewalks are uneven, but they are going to fix those areas depending on the weather. If they are not fixed, Mayor Hanson should be contacted.
License Plate Fundraiser – Heather presented the idea of designing a state license plate with the Sugarbeeter mascot on it to raise money for the Chamber. Miles City has raised $300,000 in just two months with their license plate design.
New Businesses – There are several new businesses for the Chamber to contact. Just Us Construction, Aflac (Darrin Hamilton), Amanda Stroebe (The Shop), and Leve Jones (meat) are all relatively new businesses to Chinook.
Business After Hours – Was discussed to put an ad in the paper to Thank the 2015 Businesses. Also was discussed to have an After Hours Event during our Annual Banquet in January, and maybe this will bring in new people to see what are banquets are really like, and to for possible new members. Next year we will have filled until May.
Flashing Lights –The Montana DOT said that if they were already doing work in the area, they will put up lights.
Sugarbeet Festival sponsors- Jenn brought up that there are still 4 unpaid sponsors from this years SBF. Was discussed that this has been the best year for sponsors.
Centeral Montana/Russell Country magazine- Heather brought up that we had not discussed paying for a half page ad in the Central MT magazine for next year. It was discussed that the ad will be $980.00, motion to pay this was moved by Jenn and seconded by Larry- Passed.
Propane Heater- Was discussed to purchase Propane tower heaters before the Parade of Lights this year, as it is always really cold out and hopefully we can get more people to stay up town. Rob at ACE Hardware presented that the upcoming sale price for Tower heaters at 48,000 BTUs would be $89.99 per tower. We discussed and there was a motion to buy 10 of these towers from ACE Hardware by Bonnie Weber and Larry Surber Seconded this motion, motion passed. Rob will keep in touch and order these.
Parade of Lights –Sarah has not asked Wallner Hall if it will be available for vendors during the Parade of Lights. She will be in contact with them in the next few days. We will then discuss setting up the tent if we are not able to use Wallner hall. Jenn presented income and expenses from 2014’s Parade of Lights/Festival of trees.
Parade Numbers- Bonnie Hellman brought in an example of some numbers that can be hung from vehicle windows during the parade. They look GREAT! Larry mentioned that he has some material that Bonnie can use. Bonnie estimates that it could take up to 10 hours labor at $10.00 an hour, plus the cost of supplies. She will be making 25 of these. Bonnie Weber motioned to go ahead and let Bonnie Hellman start on these, Larry seconded- motion passed.
Steve Gores- Was discussed to have Steve Gores come to the Parade of lights this year to play piano music. It was moved to pay Steve $100.00 for his travel expenses to play during the Parade of Lights by Jenn and seconded by Carol- passed
Festival of Trees –Was discussed that Larry Surber might give wagon rides during the day of the Parade of Lights, as long as the weather is decent. Heather will check with insurance on this.
Trees will be at First Bank of MT for a week and a half before the actual event. Was discussed that the day of the stroll we will start moving trees/wreaths/and baskets to the Chinook Eagles club around 3-4:00pm. This will give us time to get them setup before the Taco feed starts at 5pm and the parade at 6pm, live auction (Kevin Elias) will start at 7pm. We are in need of people to help move the trees/wreaths/baskets. Garden club is going to be discussing the possibility of service cookies and cider/coffee during the Festival of trees at the Bank.
Donation of Trees/wreaths/baskets- Heather presented a list of potential donors to award the donations to. Bonnie Weber moved that JUMP, LEAP, and Loaves & Fishes will be splitting the proceeds from the income of the Festival of Trees, Brandon seconded, motion passed.
Sandwich Boards- Was discussed that we are in need of Sandwich boards during the stroll at the Parade of Lights to show where are vendors are located. Heather showed us 2 ideas of some that she had found online. Bonnie mentioned she can show these to her Husband Mark and see if this is something that he can help us with.
Chamber Festival Tree- Was discussed about using a tree, wreath, or a gift basket this year for our donation to the Festival of trees. Jenn mentioned that we could ask businesses for $5.00 gift certificates as a donation to our tree/wreath/basket? Carol moved that we can spend $200.00 to decorate a basket filled with beeter gear and gift certificates to local businesses, motion was seconded by Bonnie Weber- Passed. Bonnie and Jenn will be in contact on putting a basket together.
Bleachers- Heather presented information on a rolling bleacher set. This will be tabled until the next meeting.
Meeting adjourned at 7:26.
Grant Writing – Bridgette will get in touch with Heather once she is done with School.
Grants – Heather brought to the groups attention that there is a couple grants that may be worth looking into – one being Northwest Farm Credit Services Rural Community Grant Program. Heather has the paperwork if anyone is interested in writing it.
LARGE SUGARBEET STATUE - Colleen had brought a photograph of a large sugar beet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.
Notary Training - Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.
Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitor’s center/rest area to place it at.
Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.
Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing training in our area.
American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.
Fran Hodgson sent Heather a link in July that showcased Cut Bank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.
Signs Outside of town
The signage has been tabled still since the input we received from Krystal Steinmetz regarding CTEP. Heather will work directly with Krystal on this project
Sugarbeet Festival Suggestions
Send Night at the Museum invitations to school on Friday with kids.
Move Night at the Museum to 8:30 or 8:00 p.m. instead of 9:00.
Make sure we talk to Finley's about shutting off lights at the store.
Seating on Main Street - possible bleachers?
When listing sponsors, put the Hi-Line Tavern Association instead of Mint Bar
In 2015, the BBQ served 200 people - should plan for 275ish.
Tables and chairs for people to sit and eat at during the day
Have all of the ribbons, Chamber Bucks, and coins in envelopes with event name, place, etc. before the event.
Have announcers stand separate from live music trailer if possible.
Order vinyl banner for Napa and Hi-Line Tavern Association when ordering banners (also NCMSGA and Cattlewoman).
Look-a-like contest should be discontinued.
Some sandwich boards should be made/purchased to place throughout the festival, directing participants to activities/events.
The music should be moved to the other side of the street (Finley's)
More helpers are needed, especially during the parade to keep kids from running into the street. Possibly contact volunteers from the membership drive.
About 30 more wasp catchers are needed.
One or 2 people should announce events all day long (Kevin Elias).
The Chamber would like to have 8 or 10 8 foot tables to put out.