2013 September

Minutes September 11th, 6:00 PM Chamber Building

Current Agenda reads as follows:

Treasurers Report-Jennifer Hellman
Tables and Chairs-Jennifer Hellman, Larry Surber
Bear Paw Battlefield-Heather DePriest
Fairground Improvements-Heather DePriest
Garbage Cans-Larry Surber
Sugarbeet Festival-Rita Surber
Blaine County Fair Lease Agreement-Tomi Simenson
Chamber Trailer Insurance-Tomi Simenson
Food Vendor-Jennifer Hellman

Attending:
Larry Surber
Rita Surber
Tomi Simenson
Nancy Demiert
Jennifer Hellman
Frank Pehrson
Heather DePriest
Keri Hanson
Max Hofeldt

Guests:
Corey Couturier

Minutes were read and approved

OLD BUSINESS:

Bear Paw Battlefield - No new information at this time.

Fairgrounds - No new information at this time.

Garbage Cans
- Ben Parsons is working on building the remaining two.

NEW BUSINESS

Tables and Chairs- Larry sold two tables and four chairs out of the Chamber trailer. Discussion was held about ordering new tables and what size. It was decided to do all 8ft tables. Keri moved to buy four 8ft tables and four chairs, Jennifer second it. Tomi will be ordering these.

Painting- Corey Couturier is working on a modern contemporary style painting of a view of Chinook. He will be revealing this painting at the Sugarbeet Festival. The painting is 6ft by 7ft and the money being raised is going for local charities.

Triangle Telephone Grant- Tomi read a letter from Triangle Telephone about a Rural Community Outreach grant approaching. This grant is up to $5,000 and the deadline is September 16th. Discussion was held and it was decided to not participate at this time because the deadline is to close, we will try again for next year.

Business After and before hours- Jennifer mentioned that other Chambers have an open house that they do at different business’s once a month where people can come in and visit. We thought it would be nice to start doing something in Chinook with the local businesses. We will be looking further into this.

Chamber Building- Discussion was held about having the Chamber building open to the public and ready by Sugarbeet Festival. We would need to have the TV set up and a security system in place. Keri moved to buy a security system up to $1,000 and Heather second it. There will also be a guest book in place for guests to sign.

Chamber Insurance- Tomi is still waiting on information for the Chamber Insurance. We are looking at insurance for the Chamber Trailer and the tables and chairs in it. Discussion was held about paying Larry for the remaining balance on the trailer which is $1,500, Heather moved to pay Larry and Tomi second it.

Vendors-Jennifer is working on getting vendors arranged for the Sugarbeet Festival. Discussion was held about needing more room and power.

CTEP- Heather spoke to Crystal and they are getting close to putting out a bid, we will be able to choose our own contractor.

Sugarbeet Festival -The group discussed the progress on the Sugarbeet festival and things that still need to be done for the event. Rita brought up some suggestions on Cowboys to honor during the parade and also noted that volunteers were still needed for the Fun Run. The look-alike contest will be awarded Chamber bucks, $25 for the individual winner and $25 for the Group winner. Up to date clothing is still needed for the style show and music to be played during the Stick Horse Parade. Discussion was also held about the BBQ and what to charge per plate; Max Hofeldt is in charge of this.

Treasurers Report:
BPCU CTEP checking $14657.95
BPCU Savings $25.05
SBF First Bank of MT $13,056.92
Wells Fargo Operating $11,219.06
Chamber Bucks -$2,180.00 (these are still out, have not been redeemed)
WF Christmas Lights $142.00
Wells Fargo Tables and Chairs $2,484.00

Bills were read and approved.

Meeting adjourned at 8:30 PM

Next meeting is scheduled for Wednesday, October 9th at 6:00 PM at the Chinook Chamber Building.

TABLED ITEMS

Sandwich Board - We talked about making a few sandwich boards with some plywood - we inquired that maybe the school would be willing to make them if we asked.  Heather will contact Robin about this project as well.

Cell Phone Towers
- Fred Langford Property

Grant Writing
- Bridgette will get in touch with Heather once she is done with School.

Grants -
Heather brought to the groups attention that there is a couple grants that may be worth looking into - one being Northwest Farm Credit Services Rural Community Grant Program.  Heather has the paperwork if anyone is interested in writing it.

Festival of Trees - Decided to possibly make a stand-alone event with drinks/hoursdoeuvres.

LARGE SUGARBEET STATUE
- Colleen had brought a photograph of a large sugar beet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.

Notary Training
- Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.

Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitor’s center/rest area to place it at.

Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.

Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing training in our area.

American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.

Mural
Fran Hodgson sent Heather a link in July that showcased Cut Bank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.

Signs Outside of town
The signage has been tabled still since the input we received from Krystal Steinmetz regarding CTEP.  Heather will work directly with Krystal on this project

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