Minutes December 11th, 6:00 PM Pastime
Current Agenda reads as follows:
Bear Paw Battlefield-Heather DePriest
Fairground Improvements-Heather DePriest
Garbage Cans-Larry Surber
Business after hours-Jennifer Hellman/Nancy DePriest
Chamber memberships-Heather DePriest and Jennifer Hellman
Treasurers Report-Jennifer Hellman
Bank Changes-Jennifer Hellman
Weed Spraying-Jennifer Hellman
Budget Meeting-Jennifer Hellman
Membership letters-Tomi Simenson/Heather DePriest
Keith & Keri Hanson
Minutes were read and corrections were made noting that the FFA did not need to be paid.
Bear Paw Battlefield - Heather reported that there will possibly be new management at the Park service, but no other information is available at this time.
Fairgrounds - Heather received an email from Wendy Warburton, who is now serving on the fair board, saying that the fair board has met with the commissioners and they decided that they need to come up with a permanent solution and they will be surveying the drainage solution. Anne Boothe mentioned that Northwestern Energy helped plant trees in Malta and it would be worth looking into seeing if they would do the same here. Discussion was held about other organizations that may be interested in helping with trees and landscaping out at the fairgrounds.
Garbage Cans - Ben Parsons is working on building the remaining two, Larry is still trying to get in contact with Ben.
Chamber Insurance- Mike Inman reported on the Insurance for the Chamber. Philadelphia Insurance had the best price, insurance for the trailer will cost $98 per year and that is full coverage with $1,000 deductible, however we still need to get the title turned over in our name. Mike will be looking into a highered and no owned coverage for Msc equipment, or the “inland marine policy” to cover the items in the trailer. Right now it is $100/year with a $2,000 value and it needs to be bumped up to $10,000 value. Keith made the motion to go ahead on the insurance and get it taken care of, Bonnie second it.
Business After Hours- The group discussed the benefits of having a “business after hours” once a month at business’s in Chinook. The Business’s would be responsible for providing food and drinks for the event, and the Chamber would do all the advertising. We will continue to discuss this at the next meeting and to get a date to get started.
Chamber Membership- Tomi will be getting together with Heather to go over the membership letter to be sent out and start that process.
Clipboards- Jennifer mentioned that we need to get some of our own clipboards to have for the Festival of Trees, we will need to purchase twenty. Nancy made the motion to go ahead and get them purchased and Jennifer second it. Nancy will also be donating some to the Chamber.
Thank You- It was mentioned that we need to have a Thank you in the paper for the money Corey Courtier donated to the Chamber which was $1,347 from the painting proceeds.
Cigarette Canisters- Discussion was held about buying cigarette canisters to place outside of the bars on Main Street. It will be decided at a later date.
Kid’s event- Keri mentioned that it would be nice if the Chamber would put on an event for kids, discussion was held and it was tabled for now.
Firework donation- Discussion was held about donating to the firework fund for 2014, it was discussed that we would see how we stood after our budget meeting and would donate some money to the Eagles for the fireworks. At the end of the meeting Jennifer made the motion to donate $1,000 for fireworks and Nancy seconds it. There will also be a chance for members of the All Class reunion to donate in July as well.
Money to spend- With the yearend approaching it was mentioned that we need to decide what we will be spending our money on for the year. Keith suggested getting more 8ft tables, they are priced at $79.00 each. Nancy moved to buy 30 tables and Jennifer second it. Discussion was held about spending up to $3,000 and getting chairs as well. Keri amended the motion to spend $3,000 total between both tables and chairs, Keith second it. Discussion was also held about getting a pressure washer for the trailer; Nancy made the motion to buy a pressure washer up to $200.00, Keith second it.
Snowflakes for Street- Nancy ordered the snowflakes and ordered extra as well. There is some wiring issues with some of the lights on the street, Nancy will be looking into it.
Officer Nominations- Larry has decided to step down as President, and Jay is stepping down as Parliamentarian. Nominations were held- Heather DePriest, President, Bonnie Weber-Vice President, Tomi Simenson-Secretary, Jennifer Hellman-Treasurer, and Keri Hanson-Reporter/Parliamentarian. Bruce moved to accept nominations and Bonnie second it.
Banquet-It was discussed that we need to start working on the banquet; we will be deciding on a date and discussing more at next meeting.
Festival of Trees- The total profits from the Festival of Trees was $3,020; $1,500 will be going to each organization which was PAWS and the Blaine County Fire Department. We will need to write a letter to First Bank to thank them for letting us use their building and for their help. Craig suggested that for next year we close the auction prior to the parade and announce the winners of the auction before the parade. The Pastime and the Eagles both donated the money back to the chamber for letting us set up vendors in their locations. The Eagles also donated the electricity as well. Overall everyone was happy with the outcome of the event and Peggy did a great job with vendors as well.
Budget Meeting- We will need to do our meeting again with Kasie McIntosh for her to go over our books; Tomi will be setting up the time to make this happen.
Santa Clause- Keith & Keri will now be doing Santa Clause for the Parade of Lights and going to the schools as well. Heather moved to buy him a beard to go with the suit, Nancy second it. Keith will be billing us for the purchase of the beard.
Rod & Gun Club- The Gun Show will be taking place again for 2014, and will be the same weekend as it was this year. They already have 60 tables spoken for and wants to do a quilt show or art show to go with it, along with campers and RV’s. They will be working with the museums to be open and discussion was held about the Chamber helping out with serving food during the event.
BPCU CTEP checking $14663.50
BPCU Savings $25.05
SBF First Bank of MT $6,140.56
Wells Fargo Operating $9,037.72
Chamber Bucks -$2,135.00 (these are still out, have not been redeemed)
WF Christmas Lights $312.00
Wells Fargo Tables and Chairs $548.60
Bills were approved and checks were signed.
Mike made the motion to accept the bills and Bruce second it.
Meeting adjourned at 7:51 PM
Next meeting scheduled for January 8th, 6:00 PM at the Eagles.
Sandwich Board - We talked about making a few sandwich boards with some plywood - we inquired that maybe the school would be willing to make them if we asked. Heather will contact Robin about this project as well.
Cell Phone Towers - Fred Langford Property
Grant Writing - Bridgette will get in touch with Heather once she is done with School.
Grants - Heather brought to the groups attention that there is a couple grants that may be worth looking into - one being Northwest Farm Credit Services Rural Community Grant Program. Heather has the paperwork if anyone is interested in writing it.
Festival of Trees - Decided to possibly make a stand-alone event with drinks/hoursdoeuvres.
LARGE SUGARBEET STATUE - Colleen had brought a photograph of a large sugar beet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.
Notary Training - Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.
Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitor’s center/rest area to place it at.
Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.
Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing training in our area.
American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.
Fran Hodgson sent Heather a link in July that showcased Cut Bank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.
Signs Outside of town
The signage has been tabled still since the input we received from Krystal Steinmetz regarding CTEP. Heather will work directly with Krystal on this project