Minutes August 13th, 6:00 PM Chamber Building
Current Agenda reads as follows:
Treasurers Report-Jennifer Hellman
Tables and Chairs-Jennifer Hellman, Larry Surber
Bear Paw Battlefield-Heather DePriest
Fairground Improvements-Heather Depreist
Garbage Cans-Larry Surber/Tomi Simenson
Sugarbeet Festival-Rita Surber
Blaine County Fair Lease Agreement-Tomi Simenson
Triangle Communications Grant-Tomi Simenson
Business after and before hours-Jennifer Hellman
Chamber Building Cleanup-Tomi Simenson
Chamber Trailer Insurance-Tomi Simenson
SBF food Vendors and Vendor spot-Jennifer Hellman/Tomi Simenson
Minutes were read and approved
Bear Paw Battlefield - No new information at this time.
Fairgrounds - No new information at this time.
Garbage Cans -They are built, we are waiting on the plastic sides to come in so we can finish them up. Nancy mentioned that some were broke and would need to be replaced.
Tables and Chairs- Jennifer would like to find someone else that would be in charge of the Chamber trailer, and tables and chairs. We discussed having a group to be in charge that could meet to check the tables in and out, along with inspecting them to make sure they are cleaned and not damaged. It was also discussed that we need to raise the deposit, and look into insurance for the trailer. Tomi will be checking into this. Rita moved to table it until we hear back on insurance, Nancy 2nd it.
Grafix Bill: Jennifer read the bill from Montana Grafix that was from creating the website for the Sugarbeet Festival and updating website. It was $1,100 for a 10 page website, the Grant we received for the Sugarbeet festival will cover this cost. Mitzi moved to approve the bills to be paid and Nancy 2nd it.
Sugarbeet Festival -Some items that were purchased for the festival were a Look-alike contest poster, plastic horses to be handed out in the kids parade, and outhouse door covers. We discussed getting bandanas this year instead of t-shirts to sell and thought it was a better idea. Peggy and Merilyn are in charge of the Can-Can contest, Stick horse parade, and look-alike contest. Mitzi Cecrle is in charge of the parade and awards will include “Most wanted”, “Wildest Bunch”, and “Funniest Western.” Fun Run shirts are getting made and should be ready soon. “Hands on History” will be held at the Wells Fargo bank. We also discussed having everyone in the horseshoe tournament register a head of time, and the black kettle cook-off will be held on Sunday. Discussion was also held about doing Gold-Silver-Bronze sponsors but decided to start doing it for the 2014 Festival. Rita will be working on advertising for the radio and newspaper. Rita will also be checking into the Grant and to see if the money needs to all be spent this year, and what we would be spending the money on.
Building Lease: Barry Murnion stopped in to see if we wanted to extend out lease from 2 years to 5 years. We decided to go along with another 2 year lease. Jennifer made the motion and Nancy 2nd it. Barry also mentioned that the Rod & Gun club will have their gun show for 2014 on October 4-6th and wanted to know if we would do our Sugarbeet Festival on those same dates for 2014. We will be looking into it.
Tourist Items: Tomi mentioned that there were people that came through Chinook this summer looking for keepsakes like magnets, key chains, etc. that say “Chinook” on them. Discussion was held and thought it would be nice to have some down at the Chamber office for people that request them. We will be looking into prices and ideas.
BPCU CTEP checking $14657.95
BPCU Savings $25.05
SBF First Bank of MT $8,869.10
Wells Fargo Operating $9,992.48
Chamber Bucks -$2,185.00 (these are still out, have not been redeemed)
WF Christmas Lights $142.00
Wells Fargo Tables and Chairs $1,473.00
$9,030 came in with Membership dues.
We discussed creating a profit and loss for the Sugarbeet Festival to go over. Also, check blanks will also need to be ordered from First Bank.
Meeting adjourned at 7:30 P.M.
Next meeting is scheduled for Wednesday, September 11th at 6:00 at the Chinook Chamber Office
Sandwich Board - We talked about making a few sandwich boards with some plywood - we inquired that maybe the school would be willing to make them if we asked. Heather will contact Robin about this project as well.
Cell Phone Towers - Fred Langford Property
Grant Writing - Bridgette will get in touch with Heather once she is done with School.
Grants - Heather brought to the groups attention that there is a couple grants that may be worth looking into - one being Northwest Farm Credit Services Rural Community Grant Program. Heather has the paperwork if anyone is interested in writing it.
Festival of Trees - Decided to possibly make a stand-alone event with drinks/hoursdoeuvres.
LARGE SUGARBEET STATUE - Colleen had brought a photograph of a large sugar beet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.
Notary Training - Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.
Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitor’s center/rest area to place it at.
Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.
Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing training in our area.
American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.
Fran Hodgson sent Heather a link in July that showcased Cut Bank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.
Signs Outside of town
The signage has been tabled still since the input we received from Krystal Steinmetz regarding CTEP. Heather will work directly with Krystal on this project