Chamber of Commerce Minutes October 6th, 2011 at the Pastime Lounge in Chinook - 7 p.m.
Current Agenda reads as follows:
Parade of Lights Planning - Nancy/Heather
Festival of Trees Planning - Heather
Report on Signs Outside of Town - Committee - Chuck Hewitt/Kelcey Diemert/Max Hofeldt
Visitors Center - Heather DePriest/Larry Surber
CTEP - Heather DePriest
Chamber Office Sign - Heather
Chamber Brochure Reprinting - Heather
Budgeting - Purchasing for 2011 - Heather
Annual Banquet Planning
Minutes were read and approved as stood.
Reports on the Sugarbeet Festial were given and the overall consensus of the Festival was great. Vendors seemed happy and the events went off very well. Some suggestions were made:
Drivers in the Parade: It was brought to our attention that Faith Halingstad (13 Years Old) was driving in the parade. Need to make sure the parade administrator knows to not allow minors to drive.
Theme: Schools, Lloyd Sweet, Teachers and the History of it.
· Stamp for Food at the BBQ for people’s hands
·Make sure garbages get cleaned out - need to have an administrator of this.
·Bathrooms - closer where people know where they are
·T-shirt sales - do this early on Saturday
·Announcers sheet with information to Jay
·Fun Run - make sure nothing is blocking it when it comes through main street
·Invite the Bairds
·Fix arrangement of the line at the BBQ - need to fix the flow of people (possible use the Wildlife Museum lawn)
·Handout card to give out with events, times
·Holders with the Price of the BBQ on it
·Kay wants Tables for the Beet Contest - not a trailer
·Barbeque Administrator (Nancy wants to do it next year)
·Handout to Parade entrants with rules, etc.
Parade of Lights and Festival of Trees
Heather proposed her idea of the Festival of Trees to the Fairboard at their last meeting, and they agreed to manage the project to receive the funds raised for the Commercial Building project. Heather agreed to help facilitate the event by planning, advertising and initial organization, but the Fairboard agreed to help manage the project the day of and to solicit trees from area businesses, individuals, organizations, churches, etc. It was discussed to possibly use Bonnie’s Greenhouse versus renting a tent from Strobels. Heather will attend the next Fairboard meeting.
LuAnn Burkhartsmeyer officially resigned as Treasurer upon taking a new position with Wells Fargo branch in Havre. In the interim, Heather and Jennifer have been doing the Treasurer’s work. Jennifer Hellman has shown interest in the Treasurer position and asked if she could resign as Reporter and take the position of Treasurer. Jay moved to approve Jennifer Hellman as treasurer, Heather 2nd. Approved as stood. Jennifer will be filling out LuAnn’s term as Treasurer. The officers will be looking for a new reporter.
Budget and Bank Accounts
Heather presented a Profit and Loss to the group for a Treasurers Report since LuAnn has resigned as Treasurer. Heather proposed to the group that we open accounts at all the other banks in Chinook as well to show our appreciation towards their support of all our events. The accounts at First Bank will be used for the Sugarbeet Festival, accounts at Wells Fargo will be used for Christmas Funds and Savings Accounts, and accounts at Bear Paw will be used as Operating. Jay moved to deposit our funds in other local banks, Heather 2nd and motion carries.
Calendar of Events Emails
Keri Hanson indicated that she would be willing to have her staff email us the Calendar of Events that they publish in the Journal once per month. Heather will then email it to the Chamber list.
Heather scheduled it for October 22nd and has contacted the Highway Department.
Deb and Heather are working on a new design for approval.
Russell Country Advertising
Approval was made on our ½ Page Ad for the 2012 Travel Guide. Jay moved, Larry 2nd.
Heather received replies from Crystal Baker of the SBA and she reported that she took our concerns to the board and they reviewed them. She said that they cannot change the information that is submitted because it is on a federal level. She appreciated our comments.
Fairboard Usage of Tables and Chairs
Heather DePriest and Larry Surber presented to the fairboard the use of our Tables and Chairs in the Commercial Building. The fairboard approved it and was grateful for the opportunity to have them in there. Heather will be in charge of keeping track of who has them rented when, and they will be stored in a trailer inside the building and removed when necessary or when the person renting the Commercial Building does not want them.
Our next meeting will be held at the Chamber Office to discuss plans for the building.
No report at this time. Discuss at the next meeting once funds have been appropriated.
No progress at this time.
ATV Raffle - Tickets were sold and total profit on the 4-wheeler was approximately $2000. We are looking into doing a side-by-side or different ATV for next year.
Operating - $17,264.24
Tables & Chairs - $337.35
Xmas - $24.97
Beet Fest - $63.74
Blaine County Cruise - $2697.24
Meeting adjourned at 8:28 p.m.
Next meeting is scheduled for November 9th at the Chamber Office in Chinook.
LARGE SUGARBEET STATUE - Colleen had brought a photograph of a large sugarbeet that she had encountered in her travels and was wondering if something would be possible to add to our Visitors Center as a unique draw. We will be discussing later on when the building is complete and operational.
Notary Training - Tabled at this time - do not know if we will have enough interest in it to justify bringing the trainer down.
Marquees - The PTO has decided to take some of the funds for the Marquees and use for another project. The Chamber decided to hold off on the marquees until we have a visitors center/rest area to place it at.
Lights on the Tower
Anita DePriest Magnuson sent Heather a cutout of a Newspaper Article from Junction City, Oregon where they have succeeded in lighting up their water towers with LED lights that can change and be programmed to move and rotate. It was agreed that it was a neat idea and would be tabled until we had available funding to do a project of that magnitude. Heather will contact Chuck and see if he is interested in spearheading the project. <http://junctioncity.kval.com/content/eugene-company-helps-light-junction-city-water-tower>.
Strategic Alliance of Montana Chambers - Heather contacted SAMC and notified them of our interest in the project. We will wait to hear from them on when we will be doing a training in our area.
American Prairie Foundation
It was talked about at the meeting for our approach on this subject, and we decided to help encourage people to get educated on the subject and to express your opinion. The officers of the group decided to let the Stockgrowers and the CattleWomen do the public viewing of the movie with a speaker, etc. It was a unanimous opinion of the group that it will affect businesses and could directly affect each and every one of us. Heather will contact Lori Swanson.
Fran Hodgson sent Heather a link in July that showcased CutBank’s murals through town. She would like to suggest that Chinook look into it. The link is: <http://www.kfbb.com/news/local/92734869.html>. Tabled at this time.